One of the first questions of sales is “How to get past the gatekeeper?“ We’ve all heard it before “John isn’t available right now. Send me your information and I’ll share it with him.”

I’ve heard this phrase countless number of times in my sales career. Many sales people I’ve worked with see this as the end of the road, say thank you and hang up. In doing so, they overlook two important facts about prospecting through gatekeepers:

  1. Administrative assistants and switchboard operators are not your prospect.

  2. People in these positions have valuable information about your prospect that’s hard to find anywhere else.

Sellers dread interacting with gatekeepers because denial seems inevitable. Through an understanding of these two points, we’ve helped clients become enthusiastic about speaking with gatekeepers and switchboard operators, and see these conversations for what they really are: a rare opportunity to do research on prospects.

So, if you can build these approaches into your own interactions you’ll learn much more information about your prospect and how to get past the gatekeepers.

A Little Resiliency Gets You Past the Gatekeeper

It starts with a little resilience, and an awareness of the big picture. A gatekeeper’s job is to screen calls and determine who connects with others in the organization (aka the decision makers).  Gatekeepers are not your enemy, they are simply doing their job of blocking unwanted calls from decision makers.

Executive assistants take this role very seriously, and sales calls are a red flag; many gatekeepers will respond negatively as soon as they realize you are calling in a sales capacity. But no matter how frustrated you may become you must remain polite.

Especially if you find yourself leaving repeated messages. Take a deep. Then remind yourself that 80 percent of sales are accomplished somewhere between the 5th and 12th contact.


This means even the best-crafted cold call messaging can fall on deaf ears. It also means that when a gatekeeper objects to your call, it’s not a meaningful objection. Phrases such as, “John’s not interested – no need to call back,” often have little bearing on how receptive that executive will be to your message. Assistants may not always be aware of the ways your messaging can resonate with a prospect.

Gatekeepers Are A Good Resource

Therefore, gatekeepers aren’t a good channel for reaching prospects, but they are one of the best resources for gathering information. Receptionists and administrative assistants tend to sit at the “hub” of the office. This means they witness a lot of company interactions, and often maintain relationships with individuals across different departments. They can provide inside information about ongoing initiatives, reporting structure or communication preferences. By asking the gatekeeper for advice you are showing that you respect their knowledge and value their suggestions.

Use The Insight Gatekeepers Provide

After getting some insight, it’s time to leverage the knowledge you now have. The most effective way to get past a gatekeeper is to go around them. Instead of asking to be connected to your prospect, find their direct line, or connect with them on LinkedIn. Administrative assistants often manage the voicemail, and even email inbox of the executive they support, but it’s uncommon for them to manage that executive’s LinkedIn page.

By looking to gatekeepers for insight, rather than always trying to get through them, sales people accomplish several things. Not only do they open up new opportunities for gathering information about prospects, they foster rapport and change the attitude towards sales people at that account.

Change Your Attitude

Finally, professional sellers with information acquired from gatekeepers will be differentiated from other sales people relying on more traditionally-accessible information about the prospect. Getting more from gatekeepers starts with a simple change of attitude.

Business development entails tasks and processes to develop and implement growth opportunities. You should take the same approach when selling your product or service. To get through that first line of defense you may have to improvise and adjust on the fly. Our guide: “Overcoming Sales Objections” provides additional tips and insight on how to get past the gatekeeper. You’ll also find more reasons prospects tend to reject.

Navigate cold call objections with ease.


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Overcoming Sales Objections

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